Platform Update – Release Notes for January 21 2026

Improvements & Enhancements

• Improved data security for member profiles by ensuring Date of Birth (DOB) fields are editable only by System Administrators.
  
  

• Resolved an issue with contact management where editing an Organization, Community, or Program Contact unintentionally reset the sort order to 0.
  
  

• Restored full functionality to the Cancel button on the Organization Events page.
  
  

• Enhanced the Members Admin view for Programs by adding address information for easier reference.
  
  

• Improved program registration filtering so the organization list now displays only organizations with programs that are valid for the selected family members.
  
  

• Enhanced visibility during registration by showing programs a family member is already registered for directly in the program list.
  
  

• Improved transparency for families by displaying programs that are closed, allowing users to clearly see when a registration opportunity has been missed.
  
  

• Refined administrative registration workflows so Organization Administrators and Registrars now only see programs belonging to their own organization when registering participants.
  
  

Notifications & Communication

• Added automated email notifications when an Organization Administrator or Registrar registers someone for a program.
  
  

• Emails are sent to the family’s primary and secondary contacts
  
  

• Notifications include who completed the registration and which waivers were accepted on the family’s behalf
  
  

New Features

• Introduced the ability for Organization Administrators to create user accounts directly within the system.
  
  

• The user will be automatically linked to an existing family profile when possible
  
  

• If no match is found, a new family profile is created with the user added as a member
  
  

• The family will automatically follow both the community and organization associated with the administrator who created the account
  
  

What’s New & Where to Find Updates

• We’ve added a scrolling marquee on the website linking to the most recent newsletter.
  This blue, clickable text scrolls from right to left and highlights timely updates for each community.
  
  

• Release notes (like these) will now be published weekly and can always be found under the “Info” tab on the website.
  
  

• Depending on timing and relevance, the marquee may link to community-specific updates, newsletters, or platform release notes, ensuring the most important information is easy to spot and access.
  
  

Why This Matters

These updates are part of our ongoing commitment to making PlayFinder more secure, intuitive, and supportive for families, volunteers, and administrators. By improving data protection, clarifying registration visibility, and streamlining administrative workflows, we aim to reduce friction, save time, and help communities focus more on participation and less on paperwork.

If you have feedback, questions, or ideas for future improvements, we’d love to hear from you. Please reach out anytime at Support@PlayFinder.ca